Compliance

Never miss a compliance deadline again

Mothusi monitors all 6 South African business certificates in real-time — validating, alerting, and preparing renewals 30 days before they expire.

Tax Clearance BEE Certificate CIPC Financial Statements Proof of Residence Bank Statement

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See it in action

Full compliance status in seconds

Mothusi AI

Run a full compliance scan on my business.

Scanning 6 certificate types…

Here’s your full compliance dashboard:

Certificates

4 ↑

Valid

Expiring

1 ↓

Expired

Tax Clearance — Valid (189 days) BEE Level 2 — Valid CIPC Annual Return — 12 days Financial Statements — Valid Proof of Address — Valid UIF Registration — Expired

What’s wrong with UIF? And the CIPC?

UIF registration expired 14 days ago. This blocks tender applications and exposes you to SARS penalties of up to R200 per employee per month. I’ve prepared the U-Form 8 renewal.

CIPC annual return due in 12 days. Late filing triggers a R2,500 penalty and risks deregistration. I’ve pre-filled your CoR39.4 — turnover R840k, 14 employees, all 3 directors current.

Fix both of them. File the CIPC and renew the UIF.

CIPC annual return filed — Confirmation: AR2026/0847321

UIF renewal submitted — Reference: UIF-2026-08473

Both done. CIPC filed 12 days early — R2,500 late penalty avoided. UIF renewal submitted with backdated coverage request (strong grounds, first lapse). Your compliance score just jumped:

Overall Compliance

67%

After fixes applied

100%

Generate a full compliance pack I can send to our programme manager.

Compliance pack generated

Compliance Pack — February 2026All 6 certificates · 14 pages · PDF

Tax ClearanceBEECIPCUIFFinancials

Pack includes all valid certificates, the CIPC filing confirmation, and UIF renewal receipt. Your next critical date is BEE renewal on 15 March — I’ll have the renewal package ready 30 days in advance.

Capabilities

Complete compliance coverage, zero manual tracking

Mothusi manages your compliance calendar so you never scramble before a tender submission or miss a deadline that locks you out of a contract.

Real-Time Monitoring

All 6 certificate types monitored continuously. Expiry dates extracted by AI when documents are uploaded — no manual date entry, no spreadsheet to maintain.

AI Validation

Mothusi reads the certificate content, extracts expiry date and issuing authority, and flags mismatches — catching certificates issued to the wrong entity or with the wrong registration number before they cause problems.

30-Day Advance Alerts

Alerts cascade at 30, 14, 7, and 1 day before expiry — with each alert including the drafted renewal application, so you're always starting from a complete submission, not a blank form.

Auto-Embed in Proposals

Valid certificates are automatically included in every proposal and tender submission — the right document, the right version, every time. Expired certificates are blocked from inclusion.

FAQ

Common questions

Which certificates does Mothusi track?

Mothusi tracks 6 certificate types: Tax Clearance (SARS), B-BBEE Certificate (SANAS-accredited), CIPC Annual Returns (company registration), Financial Statements, Proof of Business Address, and Bank Statements. Each has its own expiry monitoring, advance alerts, and automated renewal preparation — including the exact supporting documents each certificate type requires.

How does AI document validation work?

When you upload a certificate, Mothusi uses OCR and AI to extract the expiry date, certificate number, issuing authority, and entity details. It cross-references these against your company profile to confirm the certificate is valid for your specific entity — catching common errors like expired dates, incorrect registration numbers, or certificates issued to a different legal entity.

What happens when a certificate expires?

Mothusi sends alerts at 30, 14, 7, and 1 day before expiry — each with a drafted renewal application included. If a certificate expires, it is immediately flagged in your compliance dashboard, blocked from being auto-embedded in proposal submissions, and a penalty waiver request is prepared if the lapse was brief and there are grounds for waiver.