Project Management

See it in action

From briefing to project plan in one conversation

Mothusi AI

Create a project plan for the Eskom substation contract — R1.8M budget, 16 weeks

Analysing scope for the Eskom substation contract. I can see 8 team members with relevant electrical/construction experience. Let me build a phased plan.

Project plan generated

R1.8M

Total Budget

16 wks

Duration

Phases

Milestones

Site Prep

R340K

Procurement

R620K

Installation

R680K

Handover

R160K

I've also identified 3 risks:

Equipment lead times — 6-8 week delay riskMitigation: Pre-order transformers in week 1, penalty clause in supplier contract

High

Municipal approvals — 3 week varianceMitigation: Submit applications immediately, fast-track via Eskom liaison

Medium

Resource conflict — Thabo at 95% capacityMitigation: Reassign Sipho as secondary site lead, cross-train this week

Medium

Looks good. Assign the team and generate the project pack.

Team assigned and project pack ready.

6 team members assigned

Thabo — Project Lead

Sipho — Site Supervisor

Lerato — Procurement

+3 technicians

Eskom Substation — Project Plan 12 pages • PDF • Gantt chart, budget breakdown, risk register

Timeline Budget Resources Risks Milestones

Project created with 23 milestones across 16 weeks. R1.8M budget allocated with 5% contingency. Team notifications sent — first milestone (site survey) is due Monday.

How's the Eskom project going? We're in week 12.

Week 12 status for the Eskom substation contract:

Progress update

Site Prep

Done

Procurement

Done

Installation

85%

Handover

Week 15

R1.62M

Spent (90%)

R180K

Remaining

19/23

Milestones

On Track

Status

Project on track for on-time delivery. Budget has R180K remaining with R90K contingency untouched. All 3 original risks mitigated successfully. Handover scheduled for week 15 — 1 week ahead of the original 16-week plan.

Capabilities

AI that plans, your team that delivers

Mothusi generates complete project plans from a conversational briefing — then tracks progress, flags risks, and keeps everything on budget as your team executes.

AI Planning

Complete project plans generated from conversational briefing. Mothusi asks the right questions, structures phases, sets realistic timelines, and creates detailed milestone breakdowns based on project type and complexity.

Resource Allocation

Team assignment based on capacity, skills, and availability. Cross-project visibility prevents overallocation, and Mothusi flags when workload exceeds capacity — recommending rebalancing or timeline adjustments.

Budget Tracking

Real-time budget versus actual with variance alerts. Phase-level budget breakdown with committed, spent, and remaining amounts. Forecasting flags potential overruns before they happen.

Risk Management

AI-identified risks with mitigation strategies and escalation triggers. Risk register maintained throughout the project lifecycle with probability, impact, and owner assignments.

FAQ

Common questions

How complex can projects be?

Mothusi handles projects from simple 3-milestone deliverables to complex multi-phase programmes with 50+ milestones, multiple workstreams, and cross-functional dependencies. The AI adapts the planning depth to the project complexity — a factory installation gets detailed phase gates, procurement timelines, and commissioning checklists, while a marketing campaign gets a lean sprint plan with clear deliverables.

How does team integration work?

Mothusi uses your existing team data to assign resources based on skills, availability, and current workload. Team members receive task notifications through the platform, can update progress conversationally, and flag blockers that automatically escalate. Managers see a consolidated view of all team assignments across projects — preventing overallocation and identifying capacity gaps.

What export formats are supported?

Project plans can be exported as PDF (for stakeholder presentations), Excel (for detailed budget and timeline analysis), and structured data that feeds into your monthly reporting. Gantt chart views are generated automatically from milestone dates and dependencies. The conversational interface also supports ad-hoc status queries — ask "how's the factory project going?" for an instant summary.

Projects planned by AI, executed by your team